Manila, Philippines

Full-time, Salaried position   

I. POSITION SUMMARY:

The IT & Admin Assistant will manage day-to-day administrative tasks, office and equipment management, and provide day-to-day support for dataSpring’s Operations hub in PH. This position is expected to be working independently, act as an active team player of Corporate Affairs,  and be able to handle multiple tasks and assignments simultaneously.

II. ESSENTIAL JOB FUNCTIONS:

IT-related Functions:

1. Performs basic troubleshooting of IT-related equipment (hardware, software, network) and other office peripheral/equipment and coordinates more complex troubleshooting and maintenance with third-party service providers, as necessary.
2. Conducts regular monitoring and maintenance of computers, peripherals and other office equipment by ensuring that the inventory file is updated including the accountability and transmittal forms, in compliance to PEZA procedures
3. Maintains complete knowledge in the use of all IT & office equipment, builds and maintains a user-guide / operations manual for ready reference.

Admin Functions:

1. Efficiently handles the management, purchasing, and inventory of needed office  and pantry supplies, equipment, furniture and fixtures.
2. Ensures maintenance and cleanliness of the office, coordinates with service provider for needed housekeeping, repairs and maintenance.
3. Will provide support in the implementation of Occupational health and safety guidelines.
4. Takes the lead in processing requirements related to PEZA, Local permits, Travel & visa; coordinates with service providers as necessary.
5. Manages confidential document related to Admin, ensuring that such are kept secured, properly filed and treated with utmost confidentiality.
6. Ensures safety and security of assets and the office site & facilities.
7. Provides support in all aspects of the Admin & Corporate Affairs Function.

Common Activities:

1. Maintains the good public image of the Company.  
2. Constantly identifies financial and other risks to the Company and reports these quickly and accurately to the immediate superior.   
3. Prudently manages resources within budgetary guidelines to ensure profit.
4. Completes other administrative work as required and acts as an active team player of Corporate Affairs Team.
5. Contribute to the entire Company (and, or other local offices) as a member, besides the Local Admin tasks assigned.

III. ESSENTIAL JOB REQUIREMENTS:

Physical Requirements & Working Conditions:

• This is an office environment and typical physical demands apply. 

Education & Minimum Qualifications Needed:

• Candidate must possess at least a Bachelor's/College Degree in Computer Science / Information Technology.
• At least 1 year of related experience in IT/Network management and Administrative services
• Ability to manage and troubleshoot computer hardware, software, internet router & networks, and other office equipment
• Proficient in MS office and ability to learn tech-tools used by the Company
• Good verbal, written,  communication and negotiation skills are required
• Must be comfortable communicating with foreign nationals
• Experience in being a proactive team player who seeks out challenges and activities that promote the organization’s growth is required
• Well organized, keen into details, responds to requests quickly, self-driven and results-oriented
• Must be willing to work on mid-shift (e.g 1pm - 10pm), and open to some changes in schedule according to business needs

IV. BENEFITS

• Attractive base salary and benefits provided.
• Fantastic work environment with other like-minded professionals.
• Medical/Health benefits for full-time regular employee.
• Tremendous room for professional growth and development.
  

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